ACC2000: How to Programmatically Change the Paths to Linked OLE Objects

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Article ID: 311147 - View products that this article applies to.
This article was previously published under Q311147
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Advanced: Requires expert coding, interoperability, and multiuser skills.

This article applies only to a Microsoft Access database (.mdb).

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This article demonstrates how you can use a form to programmatically change the paths to linked OLE objects. Paths to linked OLE objects are not exposed in any properties in Microsoft Access. To programmatically change a linked OLE object path, you must remove the object and then insert a new object through a form.

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The following procedure assumes the following:
  • All the linked OLE object files are in the same folder.
  • All the linked OLE objects in the form will be changed.
  • The record source of the form will be the deciding factor as to which records are changed.

CAUTION: If you follow the steps in this example, you modify the sample database Northwind.mdb. You may want to back up the Northwind.mdb file and follow these steps on a copy of the database.

  1. Open the Employees form in Design view.
  2. Comment out the code for the OnCurrent event of the form.
  3. Save and then close the Employees form.
  4. Open the Employees form in Form view.
  5. Save all the currently embedded OLE objects into the same folder.
  6. Link the newly saved files into the OLE object field for all records.
  7. Close the Employees form.
  8. Copy the folder that contains the currently linked OLE objects.
  9. Paste the folder into a new location.
  10. Create a new module, and then type the following line in the Declarations section if it is not already there:
    Option Explicit
  11. Type or paste the following code into the new module:
    Function UpdateOLE(FormName As String, OLEName As String, NewPath As String)
    Dim myForm As Form
    Dim oldPath As String
    Dim rtn As Variant
    'Open the form if it is not already open.
    DoCmd.OpenForm FormName, acNormal, , , acFormEdit
    'Bring the form to the front if it is currently behind other objects.
    DoCmd.SelectObject acForm, FormName
    Set myForm = Forms(FormName)
    'Call the subroutine to make changes to the OLE object in the form.
    SetOLEPath myForm, OLEName, NewPath
    End Function
    Sub SetOLEPath(objform As Form, OLEName As String, NewPath As String)
    On Error GoTo ErrSetOLEPath
    Dim objOLE As Variant
    Dim tmpPath As String
    Dim tmpClass As String
    Dim iCount As Integer
    Dim oldPath As String
    Dim rs As Recordset
    oldPath = ""
    Set rs = objform.Recordset
        objOLE = objform(OLEName)
        'Get the current path for the linked OLE object.
        oldPath = GetLinkedPath(objOLE)
        'Determine the file name from the current path.
        If oldPath <> "" Then
            iCount = 0
            tmpPath = oldPath
                iCount = InStr(tmpPath, "\")
                If iCount > 0 Then
                    tmpPath = Mid(tmpPath, iCount + 1)
                End If
            Loop Until iCount = 0
        End If
        'Set the new path and file name for the OLE object.
        With objform(OLEName)
            'OLE object must be enabled and unlocked for modification to take place.
            .Enabled = True
            .Locked = False
            tmpClass = .Class
            'Remove the current object; otherwise, the object cannot be changed.
            objform.Recordset(objform(OLEName).ControlSource) = ""
            .OLETypeAllowed = acOLELinked
            .Class = tmpClass
            'Put in the new path and file name.
            .SourceDoc = NewPath & IIf(Right(NewPath, 1) = "\", "", "\") & tmpPath
            'Create the actual link
            .Action = acOLECreateLink
            .SizeMode = acOLESizeZoom
        End With
        'Move to the next record.
    Loop Until rs.EOF
    Exit Sub
        MsgBox Error
        MsgBox Err
        Resume Next
    End Sub
    Function GetLinkedPath(objOLE As Variant) As Variant
    Dim strChunk As String
    Dim pathStart As Long
    Dim pathEnd As Long
    Dim path As String
    If Not IsNull(objOLE) Then
        'Convert string to Unicode.
        strChunk = StrConv(objOLE, vbUnicode)
        pathStart = InStr(1, strChunk, ":\", 1) - 1
        'If mapped drive path is not found, try UNC path.
        If pathStart <= 0 Then pathStart = InStr(1, strChunk, "\\", 1)
        'If either drive letter path or UNC path is found, determine
        'the length of the path by searching for the first null
        'character Chr(0) after the path was found.
        If pathStart > 0 Then
            pathEnd = InStr(pathStart, strChunk, Chr(0), 1)
            path = Mid(strChunk, pathStart, pathEnd - pathStart)
            GetLinkedPath = path
            Exit Function
        End If
        GetLinkedPath = Null
    End If
    End Function
  12. To test this function, type the following line in the Immediate window, and then press ENTER.

    NOTE: <New path to linked files> is the new path to be used for the linked OLE objects.
    ?UpdateOLE("Employees", "Photo", "<New path to linked files>")


Article ID: 311147 - Last Review: October 25, 2013 - Revision: 2.0
Applies to
  • Microsoft Access 2000 Standard Edition
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