How to create signature or customize it (add picture) in Outlook for Mac 2011

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This article describes on how to create your signature and customize it (add picture) in Outlook for Mac 2011.

Note: If you create a different signature per email account, Outlook for Mac will always insert your default signature. You will need to manually switch to a different signature when using a different email account. Microsoft is aware of this issue and may produce a solution in an upcoming release or service pack.

More information

To create your signature, follow these steps.

  1. Launch Outlook.
  2. Click Outlook on the menu and select Preferences.
  3. Open Signatures.
  4. Click on the plus sign [+] on the bottom left corner.
  5. Double-click Untitled to rename it, for example,to My Signature.
  6. Click to check the box next to "My Signature". See Picture 1.
  7. On the right hand side, type your signature. You can format your signature by clicking on the Format menu and then choosing Text, Font and so on.
  8. Once you are done, click the Default Signatures button (See Picture 1) if you wish to make the signature you just created to be your default signature.
  9. In the window, select your email account.
  10. In the Default Signature click on the drop down arrow (See Picture 2) and select "My Signature" or the name of the signature you have created in step 5.
  11. Click OK.
  12. Close the Signature window.

Picture 1:

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How to create Signature snapshot 1

Picture 2:

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How to create Signature snapshot 2

Add Picture

To add a picture to your signature, follow these steps:

  1. Open Word and create your signature with the picture.
  2. Press Command A to highlight your signature and then press Command C to copy it.
  3. Open Outlook.
  4. Click Outlook then Preferences.
  5. Open Signature.
  6. Select your signature name.
  7. On the left hand side, press Command V to paste your signature.

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    Add picture in Signature


Article ID: 2455171 - Last Review: September 3, 2013 - Revision: 8.0
Applies to
  • Microsoft Outlook for Mac 2011
dftsdahomeportal KB2455171

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