Article ID: 213889  View products that this article applies to. This article was previously published under Q213889 On This PageSUMMARY
This article contains and describes formulas that calculate the following:
MORE INFORMATIONFormula to Count the Number of Occurrences of a Text String in a Range
=SUM(LEN(range)LEN(SUBSTITUTE(range,"text","")))/LEN("text")
where range is the cell range in question and "text" is replaced by the specific text string that you want to count.
Note The above formula must be entered as an array formula. To enter a formula as an array in Excel for Windows, press CTRL+SHIFT+ENTER. To enter a formula as an array in Excel for Macintosh, press COMMAND+RETURN. The formula must be divided by the length of the text string because the sum of the character length of the range is decreased by a multiple of each occurrence of the text string. This formula can replace all later formulas in this article except the formula to count the number of words in a cell. Example 1: Counting the Number of Occurrences of a Text String in a Range
Formula to Count the Number of Occurrences of a Single Character in One Cell
=LEN(cell_ref)LEN(SUBSTITUTE(cell_ref,"a",""))
where cell_ref is the cell reference, and "a" is replaced by the character you want to count.
Note This formula does not need to be entered as an array formula. Example 2: Counting the Number of Occurrences of a Character in One CellUse the same data from the preceding example; assuming you want to count the number of occurrences of the character "p" in A7. Type the following formula in cell A9:A9: =LEN(A7)LEN(SUBSTITUTE(A7,"p",""))
The value of cell A9 is 3 because the character "p" appears three times in A7.
Formula to Count the Number of Occurrences of a Single Character in a Range
=SUM(LEN(range)LEN(SUBSTITUTE(range,"a","")))
where range is the cell range in question, and "a" is replaced by the character you want to count.
Note The above formula must be entered as an array formula. To enter a formula as an array formula in Excel, press CTRL+SHIFT+ENTER. Example 3: Counting the Number of Occurrences of a Character in a RangeUse the same data from the preceding example; assuming you want to count the number of occurrences or the character "p" in A2:A7. Type the following formula in cell A10:A10: =SUM(LEN(A2:A7)LEN(SUBSTITUTE(A2:A7,"p","")))
Note The above formula must be entered as an array formula. To enter a formula as an array formula in Excel, press CTRL+SHIFT+ENTER.
The value of cell A10 is 11 because the character "p" appears 11 times in A2:A7. Formula to Count the Number of Words Separated by a Character in a Cell
=IF(LEN(TRIM(cell_ref))=0,0,LEN(cell_ref)LEN(SUBSTITUTE(cell_ref,char,""))+1)
where cell_ref is the cell reference, and char is the character separating the words.
Note There are no spaces in the above formula; multiple lines are used only to fit the formula into this document. Do not include any spaces when you type it into the cell. This formula does not need to be entered as an array formula. Example 4: Counting the Number of Words Separated by a Space in a CellTo count the number of words in a cell where the words are separated by a space character, follow these steps:
In Excel, you can also use a macro to count the occurrences of a specific character in a cell, or range of cells. REFERENCES
For additional information about counting occurrences of text, click the following article number to view the article in the Microsoft Knowledge Base:
89794
(http://support.microsoft.com/kb/89794/
)
How to use Visual Basic for Applications to count the occurrences of a character in a selection in Excel
PropertiesArticle ID: 213889  Last Review: January 24, 2007  Revision: 5.3 APPLIES TO
