How to Create an Auto_Open Macro to Show Data Form Dialog Box

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Article ID: 142113 - View products that this article applies to.
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The following example uses an Auto_Open macro to select a specific sheet in a workbook and automatically display the data form dialog box.

NOTE: A macro named "auto_open" will be run each time you manually open the workbook that contains that macro.


Microsoft provides programming examples for illustration only, without warranty either expressed or implied. This includes, but is not limited to, the implied warranties of merchantability or fitness for a particular purpose. This article assumes that you are familiar with the programming language that is being demonstrated and with the tools that are used to create and to debug procedures. Microsoft support engineers can help explain the functionality of a particular procedure, but they will not modify these examples to provide added functionality or construct procedures to meet your specific requirements.
  1. In a new workbook, enter the following data on Sheet1:
       A1: Name    B1: Age   C1: Team
       A2: John    B2: 25    C2: Blue
       A3: Fred    B3: 32    C3: Red
       A4: Linda   B4: 28    C4: Blue
       A5: Joe     B5: 22    C5: Red
  2. Select cells A1:C5.
  3. On the Insert menu, click Name, and then click Define.
  4. In the "Names In Workbook" box, type "Database" (without the quotation marks).
  5. Click OK.
  6. On the Insert menu, click Macro, and then click Module.

    In Microsoft Excel 97, press ALT+F11 to start the Visual Basic Editor.

    In Microsoft Excel 98 Macintosh Edition, press OPTION+F11 to start the Visual Basic Editor.
  7. In the new module, type the following subroutine:
          Sub auto_open()
             ' Activate the sheet that contains your database.
             ' Show the data form for the selected range.
          End Sub
  8. Save the file.
  9. Close the file, then re-open it.
When you open the file, the auto_open macro should be run, and the data form dialog box for the database will be displayed.

The data form dialog box can be used to view, change, add, or delete a record in a list or database. A data form can also be used to find specific records based on criteria that you specify. A data form displays one complete record at a time. When you enter or edit data on the data form, Microsoft Excel changes the corresponding cells in the list. The data form dialog box automatically expands to display all the fields in your list, up to 32 fields.


For more information about creating macros that run automatically in Microsoft Excel versions 7.0 and 97, click Answer Wizard on the Help menu and type:
   How Do I Set Up a Workbook So That It Runs a Macro Each Time I
   Open It?
For more information about creating macros that run automatically in Microsoft Excel version 5.0, choose the Search button in Help and type:
   auto open files
"Visual Basic User's Guide," version 5.0, Chapter 13, "Auto_Open Procedures"

For additional information about getting help with Visual Basic for Applications, please see the following article in the Microsoft Knowledge Base:

ARTICLE-ID: 163435
TITLE : VBA: Programming Resources for Visual Basic for Applications


Article ID: 142113 - Last Review: October 11, 2006 - Revision: 2.3
  • Microsoft Excel 97 Standard Edition
  • Microsoft Excel 95 Standard Edition
  • Microsoft Excel 5.0 Standard Edition
kbdtacode kbhowto kbprogramming KB142113
Retired KB Content Disclaimer
This article was written about products for which Microsoft no longer offers support. Therefore, this article is offered "as is" and will no longer be updated.

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