Data Number Formatting Lost Creating Pivot Table

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Article ID: 118371 - View products that this article applies to.
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In Microsoft Excel, when you create a PivotTable, the formatting of any numeric values in the table is not retained.


This behavior is by design of Microsoft Excel. The data values used in a PivotTable are not formatted. For example, if you create a PivotTable that uses the following column of data
the values in the PivotTable are displayed as follows:


To format PivotTable fields that contain numbers, follow these steps:
  1. Select the cells in the PivotTable that contain the numeric field values that you want to format.
  2. On the Format menu, click Cells.
  3. In the Format Cells dialog box, click the Number tab, select the number format that you want, and then click OK.
To prevent this number formatting from being lost when you click Refresh Data, follow these steps:
  1. Right-click a cell in the PivotTable, and then click Options.
  2. In the PivotTable Options dialog box, under Format options, click to select the Preserve formatting check box.


Excel 5.0

For more information about customizing a PivotTable, click the Search button in Help and type:
Pivot Tables, customizing


Article ID: 118371 - Last Review: August 15, 2003 - Revision: 1.1
  • Microsoft Excel 97 Standard Edition
kbualink97 KB118371
Retired KB Content Disclaimer
This article was written about products for which Microsoft no longer offers support. Therefore, this article is offered "as is" and will no longer be updated.

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